Perkumpulan Perempuan Siber Indonesia or Indonesian Women in Cybersecurity (“IWCS”) is a non-profit organization focused on empowering, educating, and fostering collaboration among women in the field of cybersecurity, hereinafter referred to as “We”.
 
We fully recognize that Personal Data is a valuable asset, and are therefore committed to safeguarding its confidentiality and protection. 
We implement protection policies and practices in accordance with the Indonesian Personal Data Protection Law (Law No. 27 of 2022) and its implementing regulations, and emphasize prudence and security in our data processing for our Programs. This Privacy Notice outlines the policies and practices we apply in processing your Personal Data during our Programs. 
 
This Privacy Notice describes how we process your Personal Data in various activities, including but not limited to:
 
1.Participation in trainings, seminars, and webinars
2.Membership in the IWCS community
3.Registration for IWCS events or programs
4.Completion of surveys, feedback forms, and official communications
5.Recruitment of volunteers or program partners
6.Communication management via website, social media, and official email
(Hereinafter referred to as “Our Programs”)
 
All visitors and users of Our Programs (Data Subjects) are hereinafter referred to as “You”. Please read and understand this Privacy Notice carefully to understand how we process your Personal Data.
 
Please read and understand this PDP Notice carefully so that you understand how your Personal Data is processed.
 
This Privacy Notice covers the following:
 

1. Privacy Notice Scope

This Privacy Notice regulates the policies and practices implemented by Us as a Personal Data Controller in obtaining, storing, correcting, updating, displaying, disseminating, transferring, disclosing, deleting, and destroying (hereinafter referred to as “Processing”) your Personal Data.
 

2. Personal Data Processed

We collect Personal Data that identifies or can be identified individually or in combination with other information, either directly or indirectly, through electronic and/or non-electronic systems related to your activities in participating in IWCS’s programs.
The data we collect and process comes from the information you provide directly via forms, registration, or communication with Us, as well as from your electronic activity (e.g., our website, social media, or other digital platforms we use).
 
The type of Personal Data we collect depends on your interaction and may include
 
i. Full name
ii. Gender
iii. Place and date of birth
iv. Nationality
v. Occupation or affiliated organization
vi. Email address
vii. Phone number
viii. Residential or institutional address
ix. Photos or event documentation (if relevant) 
 

3. Purpose of Processing Data

We collect and process your Personal Data only for lawful purposes permitted under the applicable laws of the Republic of Indonesia.
 
Our processing purposes (“Purposes”) include:
 
a. To organize programs, activities, training, and initiatives aligned with IWCS’s mission
b. To manage your registration, membership, and participation in IWCS activities
c. To communicate relevant information, event invitations, and community updates
d. To evaluate, improve, and develop programs or activities
e. To fulfill legal obligations or respond to lawful requests from authorities
f. For documentation and internal reporting, or to partners and donors, while observing data minimization and security principles
g. For publication or promotional purposes with your explicit consent
h. For research or policy studies, provided data is anonymized or with your explicit consent 
 

4. Personal Data Retention

We commit to securely storing your Personal Data for as long as necessary to provide Our Programs. Some of your Personal Data may be managed, processed, and stored by third parties we partner with to ensure program performance, subject to lawful oversight and access.
 
We retain your Personal Data as long as required to fulfill the purpose for which it was collected, while you are using the Programs, or as long as required or permitted by applicable law.
 
We will cease processing if the original purpose no longer applies and the data is no longer needed for legal or business purposes.
 

5. Legal Basis for Processing

Our legal bases include:
 
a. Your explicit consent for one or more specific purposes
b. Fulfillment of contractual obligations or responding to your request in preparation for a contract
c. Compliance with legal obligations
d. Our legitimate interests, balanced with your rights and needs
 
We may also process or disclose your data when required for:
 
a. Legal proceedings or compliance
b. Tax obligations under applicable regulations
c. Protection of safety (yours, ours, or others’) or for legitimate purposes in: Keamanan nasional.
i.National security
ii.Law enforcement
iii.State administration
iv.Statistical and scientific research in public interest
v.Government-declared emergencies.
 

6. Cookie Policy

We use cookies to improve your experience on our website, personalize content or ads, and analyze traffic.
 
Cookies help us distinguish you from other users and improve the quality of our Programs.
 
You can choose to enable or disable some or all cookies, though doing so may affect your browsing experience.
 

7. Your Rights as a Data Subject

You have the right to:
a) Be informed about the identity, legal basis, purpose, and accountability of data requests
b) Complete, update, or correct inaccurate Personal Data
c) Access and obtain copies of your Personal Data
d) Request deletion or destruction of your Personal Data
e) Withdraw your consent
f) Object to decisions made solely on automated processing that significantly affects you
g) Request postponement or proportional restriction of processing
h) Receive and/or reuse your Personal Data in a readable format
i) Transmit your Personal Data to another controller if technically feasible
j) Other rights as provided by applicable law, including the Personal Data Protection Law.
 

8. Access to Personal Data

We respect your rights to access your Personal Data. We may deny access requests if they:
 
a. Violate laws or regulations
b. Endanger your or others’ physical or mental safety
c. Reveal someone else’s Personal Data
d. Conflict with national defense or security interests 
 

9. Correction and Updating of Your Personal Data

If your Personal Data is inaccurate or needs updating, you may contact us to request correction.
If the inaccuracy arises from your input, we may suspend your participation. 
We encourage you to actively ensure the accuracy and currency of your Personal Data. 
 

10. Data Security and Confidentiality

We prioritize the security and confidentiality of your Personal Data and commit to taking appropriate measures to protect it from unauthorized access, collection, analysis, storage, disclosure, correction, and deletion.
We continuously update our measures to align with current technology and best practices. While we strive to uphold the highest standards, no system is completely secure. Legal liability may only arise upon proof of our intentional misconduct.
 

11. Deletion and Destruction of Personal Data

According to applicable laws or our data retention policies, we will delete or destroy your Personal Data once the purpose is fulfilled or upon your request, unless legally required to retain it for a specific period.
 
We will notify you prior to deletion or destruction.
 

12. Change to Privacy Notice

This Privacy Notice may be amended or updated as needed. We encourage you to regularly review this page to stay informed of any changes.
You may submit a reasonable request regarding this notice via our contact channels.
 

13. Withdrawal of Consent

You may withdraw your consent by contacting us at [email protected]
 

14. Contact Us

If you have any questions regarding this Privacy Notice, complaints about Our Programs, or legal disputes, please contact us through 
Call Center : 021 39834116